Ambient Picnic & Euphonic Festival 2007

Invitation to hold a stall on Saturday 7th & Sunday 8th of July

 “Ambient Picnic” ~ Returns to a new site and a new partner festival

Hook Road Arena easily accommodates the thousands of people expected at this event with excellent vehicle access to those pitch holders that require it, prior to the event.

Starting with the EUPHONIC, Youth Music Festival held on the Saturday7th July. This alcohol and smoke free event is aimed at a teen age audience. A LIMITED number of stall and catering pitches are available for this exclusive event. All applicants will be screened for suitability.

The Ambient Picnic Festival will be held on Sunday 8th of July. This highly successful event includes four music stages and activities for all ages. There will also be the Healing area, BAR (Sunday only) and of course space for stalls; catering, craft, commercial and charity.

Due to popular demand we can only accept pitches on a first-come first-served basis.  We strongly recommend you apply for a stall as soon as possible.

For further information please call Rod Brown on 01737 240480 / 07774 903 493 or e-mail stalls@ambientpicnic.co.uk

All stall holders will be sent a vehicle pass for access onto site before the event.

PLEASE NOTE that the pitch fee is for the Sunday event. Should you be selected for a pitch on Saturday, the cost will be inclusive!!!

Ambient Picnic / Euphonic Festival 2007 Stall Regulations:

Polystyrene packaging cannot be used, please use recycled or recyclable PETE (Polyethylene) packaging or cups instead.  Generators and gas containers will not be permitted on site without prior arrangement.     NO PETROL GENERATORS The sale of alcohol, tobacco, weapons, glass containers and the sale or use of wax torches is prohibited.  There is no public camping and no fires allowed.  Please leave your animals at home.  Sorry, we can not allow amplified music on stalls.  No permanent tattoos or skin piercing. may be sold  All non structural vehicles must be offsite by 11am (free parking space is available).  Any unauthorised vehicles left on site beyond 11am will incur extra charges for the stall-holder we deem responsible and/or trading may be prohibited until the vehicle is removed.

 

Stalls Applications

To apply for a pitch, please first make a note of the contact numbers, then fully complete the form and return it as quickly as possible with a cheque made payable to “The Coalition” to:

Market Applications, A G P

59 Holmesdale Road Reigate Surrey RH2

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Please copy and paste to print the following stall application form

 

Ambient Picnic / Euphonic Festival 2007 Stalls Application

 

DETAILS

Name of Stall:   ____________________________________________________________________

Name of Stall Holder:________________________________________________________________

Address:___________________________________________________________________________

_______________________________________Email:______________________________
(please include postcode)
Telephone: (Landline)_____________________________(Mobile)___________________________

Please indicate stall type:                   Craft      /               Commercial          /               Charity*
* or non-profit/campaign organisation

TICK BOX for application  for The Ambient Picnic on Sunday

TICK BOX for  a request to include a pitch at EUPHONIC on Saturday   
There will be limited overnight facilities
 

If you have requested a pitch for EUPHONIC, will you need to stay overnight       
Number of persons                                                                                                                             

Ring which applies:            TENT         VEHICLE          CARAVAN

Please list the type of goods you sell (please specify their source and producers):
If you are not selling anything, please indicate what will be displayed (or offered for free.) _____________________________________________________________

________________________________________________________

If you’re a charity (non-profit) group, state who  you donate your proceeds too & your charity number.
_____________________________________________________________________

What is the vehicle make? __________________________Registration?_____________________
NB.  All unauthorised vehicles must be off-site by 11am (parking is available).  Please read Stalls Regulations

STRUCTURES

All structures on site must conform to HSE regulations. Any custom built structures must first be approved before erection. Please contact Craig on 07956 319692 for further details. All structures will be inspected and approved by the site Health & Safety inspector before being open to the public.
Please indicate the type & size of structure you intend to use.

Please attach any relevant publicity, photos or drawings.

ENVIRONMENTAL AUDIT

This year all applications must include a short environmental audit. This will help you & us to prepare facilities and ensure that we minimise our impact on our environment. We are aiming for Zero Waste. 100 % recycling + re-use.

WASTE

Please indicate the material types of waste/packaging/containers you or your customers are likely to produce on site. Please estimate how many standard waste sacks for each waste resource you would fill by the end of the day for disposal on site. Eg. Paper & Card x 3,   Plastic x 2, Cans x ½. Please continue on back of form if required.

 

HAZARDOUS WASTE: Please indicate the special types of waste you may produce or bring on to the site including any toxics, oils, batteries and paints : ___________________________________________________

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